Problem

Scheduling Wizard addresses the labor-intensive, error-prone process of building physician schedules for medical residency and fellowship programs. Program directors, chief residents, administrators, and attendings must reconcile rotations, clinic coverage, call assignments, vacations, resident preferences, educational requirements, and complex ACGME duty-hour rules. The company says its approach can reduce scheduling time by more than 95%, while manual or self-service processes can leave compliance violations to be discovered after the schedule is published, creating accreditation risk and substantial administrative burden.

The central use case is producing a complete academic-year schedule—especially block, call, clinic, and attending schedules—for a complex residency or fellowship program. The pain is greatest when these schedules interact: changing a rotation or call assignment can create cascading coverage, fairness, and compliance problems, while chief-resident turnover can force programs to rebuild institutional knowledge from scratch each year.

Product / Service

Scheduling Wizard is a done-for-you scheduling service rather than a conventional self-service application. A program submits its constraints, preferences, requirements, and time-off information; Scheduling Wizard's expert schedulers and optimization technology generate finished, publish-ready schedules and return them as Excel files. This removes the need for staff to learn, operate, or retrain on a scheduling platform.

The service mathematically enforces ACGME rules such as 80-hour weekly limits, required rest, and the 24-hour cap during schedule generation. It also balances call, weekend, and holiday assignments; coordinates block, clinic, call, and attending schedules together; and preserves a program's rules across chief rotations. The result is less manual patching, more equitable assignments, fewer compliance surprises, and a schedule that can be uploaded into existing display tools such as Amion or QGenda.

Market

Scheduling Wizard competes in the specialized market for graduate medical education, physician, and healthcare-workforce scheduling, positioning itself as scheduling infrastructure for residency and fellowship programs. Its differentiator is the managed-service model and optimization focus: competitors such as Thrawn offer a similar done-for-you orientation, while QGenda, Amion, and Lightning Bolt are more self-service or display-oriented alternatives. General clinic tools such as Acuity are aimed at patient appointments and lack the specialized GME scheduling and compliance capabilities required here.

The company appears to have commercial traction rather than being purely pre-revenue, although public materials do not disclose revenue or contract values and pricing is quote-based. Its website cites 25-plus departments and names institutions including Johns Hopkins, Massachusetts General, UCSF, Boston Children's, UW Medicine, UT Southwestern, and HCA Healthcare. Other public materials report 18 departments across 13 hospitals in June 2026, while the Y Combinator profile reports 20 departments across 16 hospitals, active contracts, and ongoing client onboarding; it identifies Scheduling Wizard as a Winter 2026 YC company with a three-person team. These differing counts suggest a growing customer base, but they should be treated as point-in-time company claims rather than a single audited traction figure.